FERNDOWN PROBUS 24
CONSTITUTION
- Title:
Ferndown Probus 24
- Aim:
To promote friendship and fellowship amongst retired and semi-retired ladies and gentlemen.
- Membership:
3.1 The club shall be run on a non-profit making, non-political and non-sectarian basis. Membership shall be open to all gentlemen and ladies who have either semi- retired or retired from their occupation
3.2 A person applying for membership will be invited to attend at least one meeting of the club before their application can be considered by the committee.
3.3 Honorary Members may be elected at the discretion of the committee. Such membership is in acknowledgement of service to the club.
3.4 Associate members may be elected at the discretion of the committee. Such membership to include members, who due to age or ill health cannot attend regularly.
3.5 All members should be encouraged to serve the club.
3.6 Club members personal details will be stored and processed in line with the latest General Data Protection Regulations. (GDPR) as per our Privacy Policy document.
- Officers and Committee:
4.1 The officers of the club shall be a President, immediate Past President, Vice President(s), Club Secretary, Treasurer, Speaker Secretary, Lunch and Social Secretary, Membership Secretary, social Events Secretary, all of which roles are fulfilled on a voluntary basis. The committee shall have the authority to add additional members. A minimum of four shall be required for a quorum.
4.2 In a normal year the President shall retire on completion of one year in office and will ideally be succeeded by a Vice President. The retiring President shall automatically become a member of the committee for the following year and will undertake the duties of Welfare Officer.
4.3 An Independent Accounts Examiner shall be elected at the Annual General Meeting. They shall not be a member of the committee.
4.4 In the event of a force majeure, the committee are authorised to make the decisions necessary to protect the future wellbeing of the club.
4.5 Club Rules may be altered only at an AGM or EGM for which three weeks notice has been given to members by the Club Secretary together with indication of the proposed alteration.
4.6 A majority of those present and eligible to vote shall be required to make the alteration effective. In the event of a voting tie the President shall have a second or casting vote.
4.7 Copies of the Club Constitution shall be posted in the members area of the Club website.
- Meetings:
5.1 A lunch meeting for members shall normally be held on the second Wednesday of each month. A coffee morning for all members, partners and friends will normally be held on the third Wednesday of each month. Other activities for the mutual benefit and enjoyment of the members may be arranged.
5.2 The Lunch Secretary must be informed and payment made by 9am on the preceding Monday morning.
5.3 Unless special circumstances prevail, an Annual General Meeting shall be held during the April meeting each year, at which officer reports will be received and the election of Officers and Committee shall take place. Nominations for the officers and committee members must be notified to the Club Secretary prior to the March meeting.
5.3 The examined Financial Report for the previous financial year will be presented at the AGM.
5.4 An Extraordinary General Meeting shall be called by the committee whenever they think it necessary, or at the request of not less than one third of the current membership. No business shall be conducted at an EGM except such as stated in the notice convening the meeting.
5.5 Voting at all meetings shall be by a show of hands (or ballot if so required) by a majority of those present and eligible to vote. In the event of a voting tie the President shall have a second or casting vote.
5.6 Gentleman Members to wear smart casual.
5.7 Committee meetings to be held 3 – 4 times a year.
- Subscriptions and finance:
6.1 The club financial year shall run from 1st January until 31st December.
6.2 The annual subscription is payable by each member and is due on or before the February meeting. Members who have not paid the annual subscription by the date of the AGM in April shall be deemed to have resigned.
6.3 Honorary and Associate members do not pay an annual subscription but retain full membership.
6.4 The committee shall have the power to vary fees, subscriptions etc as and when deemed necessary.
Date March 2025